As organizations increasingly depend on digital collaboration, protecting sensitive information is more important than ever. Microsoft 365 Copilot offers a robust suite of tools designed to enhance data protection, ensuring that all communication, file sharing, and data management are secure. With data breaches becoming more sophisticated, Microsoft 365 Copilot integrates advanced security features, helping businesses safeguard their assets while enabling seamless productivity.
Microsoft 365 Copilot is equipped with enterprise-level data protection (EDP), adhering to the stringent regulations defined in the Data Protection Addendum (DPA) and Product Terms. By functioning as a data processor, Microsoft takes on the responsibility to protect and manage customer data securely. Whether through encrypted communication channels, data isolation, or compliance with global privacy standards such as GDPR and ISO/IEC 27018, Copilot ensures that data remains safeguarded from unauthorized access or misuse.
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Safeguarding prompts and responses
In Microsoft 365 Copilot, the protection of user-entered prompts and AI-generated responses is a core feature. These interactions are treated with the same security measures applied to emails in Exchange or files in SharePoint. Copilot uses encryption both at rest and in transit, helping organizations maintain data privacy even when using AI-generated outputs. Additionally, it honors the user’s sensitivity labels and retention policies, ensuring that AI-driven workflows respect the company’s existing data governance frameworks.
- Encryption at rest and in transit
- Privacy support for GDPR and ISO/IEC 27018
- AI security against malicious content
Data privacy and web queries
When using Microsoft 365 Copilot, web queries are integral for improving the relevance of responses by referencing real-time data. However, Microsoft ensures that these queries follow strict privacy practices. Web searches are securely handled by the Bing search service, which separates them from any tenant or user identifiers. Importantly, this search data is never used for advertising purposes or for training Microsoft’s large language models (LLMs), ensuring full compliance with the Microsoft Services Agreement.
Plugin privacy and compliance
Many businesses integrate third-party plugins into their Copilot experience to enhance functionality. While these plugins can provide valuable insights, they come with their own privacy terms. Microsoft recommends carefully reviewing each plugin’s privacy policies and terms of use to ensure that they align with your organization’s data protection standards. Always verify how the plugins handle and store your data before implementation to avoid any compliance risks.
AVASOFT’s role in transforming your data security
By integrating Copilot with Microsoft 365, businesses gain not just AI-powered productivity but also top-tier data protection features. AVASOFT can help you harness these tools to create a secure, compliant environment where your data is fully protected, from emails and file-sharing to web interactions. Our team of experts will ensure that your Microsoft 365 environment is optimized for data privacy and security, enabling you to focus on growth and innovation.
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