Guidelines for using SharePoint intranet portal

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1. Employees need not switch between applications for different purpose. Thus, saving time, which will reflect in increased productivity
2. Employees will have references and discussion point available at one solution/place
3. Employees will manage their work activities within the intranet, thus reducing the risk of sensitive data shared through some insecure environment

Attract rare visitors

The most important challenge, which an Intranet faces is, having set of users who don’t use it properly due to various reasons like lack of training, fear of security of their documents, intranet not solving their needs etc. For example, a finance team member will be interested in looking at the share growth of the organization. So, it is important for finance team’s dashboard to have a widget showing the latest update of the shares from the stock market. Understanding the external dependencies of the employees and trying to have a provision within SharePoint will help in attracting the rare visitors. You can even monitor these rare visitors and conduct a session to know their dependencies better.

Leverage SharePoint to the fullest

Many a times SharePoint is not used completely leveraging its full potential. According to a recent survey, SharePoint in most of the current deployment is been used for document management, project management for some teams with few collaborative sites. The best practice to be followed is to take a list of all intranet applications, updates followed by employees and mapping them against your available intranet features.

Have an Interactive SharePoint

Corporate are often successful in creating an intranet with business-specific features. It tends to be powerful but often doesn’t attract users and end up being boring. Working on your corporate SharePoint intranet and adding some captive social features will keep your users engaged. This is a direct way to attract users thus resulting in higher user adoption and loyalty.