Mobile EDI: Know the potentials

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EDI, without any doubt, is still seen as the foundation of B2B e-commerce. So it is very obvious that a combination of EDI and mobile devices would be a winning solution that many companies would definitely look forward to embrace. The moment key business documents fall in exchange process via EDI, the new mobile applications get built for more improvement in process productivity. Common use cases where Mobile EDI adds value to the entire process are mentioned below.

1. In one scenario we can see a retailer indulged in leveraging tablets in its warehouse for enhancement in efficiency of warehouse personnel in dealing with documentation and tracking of damaged shipments received, shipments having imprecise ASNs and not matching with their purchase orders, and the creation of deductions that should be applied to subsequent invoices as a result of those errors. 
2. Delivery personnel can scan an item’s barcode to a mobile device for the creation of an electronic invoice. The data is transmitted via EDI and the receiver opens the invoice in the receiving system and gets the delivered goods scanned after verifying quantities. After resolving the data, the digital invoice is closed and a settled copy is sent to the supplier system using his/her mobile device.

Real-time event notifications

Employees who receive text messages or emails on either smartphones or tablets can react proactively to the ever-changing business scenario not depending anymore on their physical location. This ultimately helps in reduction of bottleneck processing, stability maintenance and also the growth of the customer satisfaction graph resulting in revenue safeguarding and growth.

Visibility to analytics

Using tablet or smartphone, both buyers and suppliers who are engaged in the new contract negotiation process, are able to access a portal for displaying a dashboard showing buyer’s payment details or supplier’s on-time delivery performance over the last year. The metrics of the same are based on factors like order and invoices exchanged and ASNs. 

Mobile EDI enables round the clock information on all EDI activity that takes places between a company and its trading partners. Shipping documents, electronic transactions for invoicing, purchase orders and other documents can be viewed as soon as they arrive, directly on mobile devices. This visibility adds value to executives like CFOs wanting to have real-time information on invoice related information, CEOs monitoring the business activity of their companies or CIOs who want updates about the timely functioning of their companies. Also, warehouse and logistics managers would be facilitated as they would be able to track the movement of their urgent consignments and henceforth planning of their inventory, reordering and follow-ups becomes quite easy. 

To summarize, we are past the period when we had doubts of controlling entire supply process on the move. With more mobile devices on the market with enough screen space and compact take-with-you nature, companies are investing to develop their own corporate mobile apps allowing trading partners to facilitate easy transaction processing. Mobile EDI implementations are proving to reduce the time for business documents exchange from 1 hr to 15 mins thereby accelerating supply process and make them more effective.