5 Important things to keep in mind while selecting SharePoint portal!

Enterprise collaboration is communication among diverse employees making use of corporate intranet portals, collaboration platforms, and enterprise social networking. The ultimate goal of enterprise collaboration is to enable employees in an organization to share and work together on projects beyond organizational and geographic boundaries. 

A combination of software technologies such as video-conferencing, groupware, and more and networking capabilities was responsible for collaboration processes until Microsoft launched SharePoint intranet portals. 

SharePoint intranet portals are a well-defined collaboration system that simplifies the communication process that has grown complex due to the geographical expansion of work environments. SharePoint portals find an edge over other collaboration systems because it is easy to use and accessible making employees to engage and work on it regularly.

SharePoint intranet portals can be used to

• Store and exchange files
•  Create and modify documents jointly
•  Interact with each other in real-time

and serves as a knowledge base encapsulating all the documents and files in a  single place providing all time access.  

What is the need for SharePoint Intranet portals?

The face of business is changing and projects are complex nowadays. Enterprises are focusing more on delivering optimal solutions by customizing products/services based on customer’s demands. To sustain in this agile business model, enterprises hire employees with substantial skillsets and expertise. However, to foster productivity, scalability, and novelty, collaboration models such as SharePoint Intranet portal is the key. 

SharePoint Intranet portals streamline the communication process and enable employees to work together with a lot more flexibility. Today’s employees are millennials and they have different expectations on their workplace and employers. They expect access to the same kind of technologies that they use in their everyday lives to communicate including instant messaging, video conferencing, social networking and more to boost engagement. Thus, it’s the responsibility of enterprises to create a collaborative and shared workspace for employees using SharePoint portal solutions to avoid disengagement and frustration. 

Collaboration hurdles that SharePoint Intranet portals overcome

1. Getting lost in emails

Team members send and receive too many emails every day for various business purposes. Constantly hitting employees with a stream of emails can be overwhelming and prevent them from focusing on top priority tasks.  

2. Inaccessibility to information

Most of the project managers find difficulty in sharing files, project documents, status, and other data at the right time. Inability to keep track of who does what and when and the latest version of a document denies access to information at the right time. 

3. Lack of workload visibility

Employees are committed to their work but when managers or leads are unaware of what’s going on in the team, what each member is working on, and their workload can result in project delays, stress, and anxiety.

4. Remote cross-functional teams 

Employees find it difficult to communicate and collaborate across different projects, departments, or office locations. Traditional communication methods caress poor user experience and require employees to switch between applications making them unproductive. 

5. Unstructured communication

Availability of vast communication software tools on the internet increases the freedom of individual team member but can decrease workspace efficiency. When employees do not have a strategic communication model, enterprises can encounter project delays and risks that affect business continuity. 

To streamline the communication process and make employees collaboratively work together to achieve project results and business outcomes within deadlines, SharePoint intranet portals are the key. Moreover, it resolves the collaboration hurdles in organizations and fosters productivity, teamwork, and efficiency without the need for any third-party communication tools. 

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